Identifying Support Staff

For general inquiries, attendees can at any point during the Event approach the information booth near the entrance of the event space and make their inquiry there.

For any further issues, support staff and responsible persons will be defined in three groups: UBC Anime Club Executives, Event Team leads, and the Security Team members themselves. During the Event, Security Team members will be easily identifiable by wearing a high visibilty identifier. The Security Team is completely aware of all event policies including how to handle any issues, so please do not hesitate to bring awareness to any issues you have to any of the identified responsible persons. On the other hand, while UBC Anime Club Executives will also be wearing identifiable markers, please do not approach them first and prioritize approaching the security team unless for an emergency or dangerous situation.

General Code of Conduct

Two-Strike Policy

For the duration of Pop-Up Hanami, all staff and security members will be enforcing a two strike policy in regards to the violation of rules, regulations, as well as any other policies of the Event. This will take the form of a single light warning for any violations, then a single stern warning by UBC Anime Club Executive Staff or the Security Team Lead. Any further violations will result in a removal from the event premises with their event entry badge confiscated, with any attempts to resist removal and a failure to cooperate resulting in a ban from future UBC Anime Club events. Certain rule violations will have a zero-tolerance policy, which will be elaborated on in their specific sections. If necessary, UBC Anime Club Executive Staff and Security will not hesitate to contact the proper authorities.

Any rules or policies not elaborated in this section will be elaborated in further sections, and it is the responsibility of the reader to be fully informed as all policies will be easily accessible. The basic rules include:

• All attendees must respect themselves, others, and the Event grounds by abiding by the UBC Campus rules;
• No verbal, physical, or cyber harassment;
• No damaging or vandalizing any UBC Campus or UBC Anime property;
• No foul, insulting, racially insensitive, or inappropriate language and behavior;
• Bicycles, skateboards, scooters or similar devices are not permitted on event grounds, excluding mobility devices;
• Assistance animals only (please see policies below);
• No sexual misconduct, harassment, and inappropriate touching;
• No indecent exposure (please refer to the Appropriate Cosplay section);
• Provocative actions to encourage negative and hostile environments;
• Engaging in any activities against BC Laws and Regulations;
• Distribution of merchandise(s) or printed material without the consent of the Artist Alley Coordinator;
• Possession/Distribution of illegal items, including but not limited to drugs, alcohol and weapons;
• No consumption or use of alcohol and drugs (please see policies below);
• Any behavior deemed inappropriate by UBC Anime Club Executives, Event Team Leads, and the Security Team members.

Unsafe or Dangerous Conduct Policy

Volunteers, Event Staff, as well as attendees are to be treated with common dignity and respect, and everyone should expect to be free from harm, anxiety, or discomfort while attending Pop-Up Hanami. Any conduct deemed disrespectful, harmful, or violent by UBC Anime Executives, Pop-Up Hanami Team Leads, or the Security Team will face zero tolerance.

This includes threats which are defined as any form of verbal or physical harassment or abuse, including but not limited to intimidation, stalking, menacing gestures, actions that cause injury, and any aggressive or destructive behavior intended to instill fear or domination. Pop-Up Hanami will not tolerate any threats, threatening language, or other forms of aggression. Any acts of violence or sexual harassment towards or by attendees, vendors, or staff will not be tolerated and will be reported to onsite security for investigation. If an act of violence or sexual harassment is found to have occurred, UBC Anime Executives, Pop-Up Hanami Team Leads, or the Security Team will take appropriate action against the offender, which may include immediate discharge from the campus.

Event staff are not trained or prepared to handle violent or threatening persons, but will be knowledgeable to immediately contact or bring attention to those who are, such as campus staff or proper authorities.

Alcohol and Substance Policy

There will strictly be no consumption of alcohol, substances, drugs, or otherwise on event grounds, and any attendees deemed to be under the influence of alcohol or such substances by event staff will be denied entry, and be asked to leave the premises. Smoking is not allowed within event premises. Repeated violations of this policy may result in being banned from UBC Anime Club events, and the proper authorities being contacted.

Health and Safety Plan

COVID Considerations

Despite the massive progress made in order to combat the spread of COVID and the loosening of restrictions of mask policies, Pop-Up Hanami strongly encourages those who are ill or feeling unwell to avoid attending. Additionally, Pop-Up Hanami encourages all guests to wear masks if they are comfortable doing so.

Emergency Situations

In the event of emergency situations including sudden injury or wounds, Pop-Up Hanami will have an emergency kit available at the registration desk. For any serious emergency situations which Pop-Up Hanami Staff and Volunteers are not prepared or trained for, they will be prepared to call emergency services and the proper authorities.